Administrative — Job Descriptions & Interview Questions

OVERVIEW: Implements administrative systems, procedures, and policies, and contributes to administrative projects. 

OVERVIEW: Performs complex secretarial work of an administrative nature. This is a responsible position that provides assistance to various department heads in administrative areas. Works with minimal instruction or supervision. 

OVERVIEW: Assists the general manager in the planning and directing of company operations, including related support activities, systems application, administration, and personnel

OVERVIEW: Responsible for assisting the corporate Vice President in planning facilities and implementing administrative services.  Plans, organizes, directs, and controls special facilities projects for executive management.

OVERVIEW: Performs secretarial support work of a complex nature for the CEO, President, or other high-level executive.  Takes and transcribes minutes of Board of Directors meetings, including after-hours meetings.  Types letters, memoranda, reports, etc., from dictated, handwritten, and other sources, and assists in preparing agenda and related material for key management meetings.  Supervises and coordinates work of other secretaries and performs other related duties as required and assigned by the executive.  Position involves a high degree of confidentiality.

OVERVIEW: Organizes office operations and procedures in an expeditious manner and secures qualified and capable staff to achieve company goals.  Develops policies and programs for the entire company, including organizational development, employee relations, compensation, benefits, safety and health, recruiting, selection, orientation, and training.  Advises senior management on human resources issues.

OVERVIEW: Supervises the activities of office personnel who perform secretarial and clerical functions.  Controls correspondence, monitors payroll, and designs filing systems.  Recruits, selects, trains, and evaluates office personnel.

OVERVIEW: Coordinates and performs word processing functions on department equipment; provides management support through text management and file search operations; coordinates and trains individuals in the use, and provides expertise about, the various capabilities of department software; and serves as liaison to equipment users, department staff, and computer center personnel.

OVERVIEW: Supervises and coordinates the activities of office services, customer service, data processing, shipping/receiving, and maintenance.  Negotiates contracts, and supervises vendors and outside contractors.

OVERVIEW: Greets all visitors courteously, determines their needs, and directs them to the proper person and/or office.  Maintains security by following procedures, monitoring logbook, and issuing visitor badges.  Answers telephone, directing calls to the proper person/department. 

OVERVIEW: Takes and transcribes minutes at company meetings; executes routine secretarial assignments, including dictated, written, or composed correspondence; performs a variety of general clerical duties; supplies work coordination suggestions for others; and does related work as required.